Personal Assistant & Office Admin
NoTraffic is currently seeking a highly organized and detail-oriented .
In this role, you will provide essential administrative and organizational support to the CEO and the CTO, ensuring the smooth running of daily operations. You will play a crucial role in managing calendars, coordinating appointments, and assisting with various office tasks to optimize productivity and efficiency.
Your day to day will include:
- Administrative Support: Manage and maintain executives’ calendars, schedule appointments, and coordinate meetings to ensure efficient time management
- Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and written correspondence. Prepare documents, presentations, and reports as needed
- Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and ensuring a clean and organized work environment. Meeting Coordination: Coordinate and organize meetings and interviews, including preparing agendas, booking venues, arranging equipment, etc.
- Event Coordination: Assist in organizing and coordinating events, conferences, and social gatherings. Manage logistics, invite guests, and arrange catering
- Promoting employee welfare and creating a supportive work environment
- Act as a point of contact and maintain effective relationships with clients, colleagues, and other stakeholders
You’d be a good fit if you have:
- Communication Skills: Excellent written and verbal English and Hebrew communication skills to effectively interact with executives, colleagues, clients, and stakeholders
- Organizational Skills: Strong organizational and time management skills to handle multiple tasks, prioritize effectively, and meet deadlines
- Attention to Detail: Meticulous attention to detail to ensure accuracy in managing documents, scheduling, and handling confidential information
- Technology Skills: Proficiency in using office software such as word processing, spreadsheet, and presentation tools. Familiarity with online collaboration tools is beneficial
- Discretion and Confidentiality: Ability to maintain strict confidentiality and handle sensitive information with utmost discretion
- Adaptability and Flexibility: Ability to adapt to changing priorities, handle unexpected situations, and work well under pressure
- Professionalism: Demonstrate professionalism, a strong work ethic, and a positive attitude when representing the executives and the organization
- Problem-solving Abilities: Strong problem-solving skills to identify and resolve issues independently or with minimal guidance